Skip to main content
Scholars Portal logo

RefWorks: Formatting fonts in WNC 4

This guide was developed for Canadian university students by Scholars Portal, a service of the Ontario Council of University Libraries (OCUL).

Formatting fonts in WNC 4

Does Write-N-Cite 4 keep changing your fonts or line spacing? This is because WNC4 enters your in-text citations and your bibliography using a feature in Microsoft Word called Styles. Styles allow you to apply a whole set of formatting characteristics to your text at once, rather than manually adjusting the font, line spacing, indentation, etc. every time you want to make a change. By assigning a style to certain sections of your document, you can easily make changes that affect all those sections at once.

This page will provide you with instructions for modifying these styles, so you can continue to work on your document without any further hassles. We have provided instructions below for either 1) changing these styles within the document you are currently working on, or 2) permanently changing the default style for every document you create using Word.

Microsoft Word 2010 for Windows

Change font in your current document

To change the font in the document you are currently working on, find the Styles section in the Home tab of the ribbon at the top. Right click on the Normal style, and select Modify Style.

A new window will appear. Use the Formatting section to make any changes you need. Any changes you make to the Normal style will affect the formatting of both your in-text citations and your bibliography. Some common changes include font, size, and line spacing. In this example, we have simply changed the font to Times New Roman and the size to 12pt. You can also use the drop-down menu in the bottom left corner marked Format to make more advanced changes if needed. When you are finished, click OK.

You will notice that any changes you made to these styles should take effect in your document immediately.

Change font for all future documents created in Word

If you want to change the default font for every future document you create in Word, repeat the steps above. When you are in the Modify Style window, select the New documents based on this template button before pressing OK. This will save the changes you've specified to Word's default template file.

Microsoft Word 2007 for Windows

Change font in your current document

To change the font in the document you are currently working on, find the Styles section in the Home tab of the ribbon at the top. Right click on the Normal style, and select Modify Style.

A new window will appear. Use the Formatting section to make any changes you need. Any changes you make to the Normal style will affect the formatting of both your in-text citations and your bibliography. Some common changes include font, size, and line spacing. In this example, we have simply changed the font to Times New Roman and the size to 12pt. You can also use the drop-down menu in the bottom left corner marked Format to make more advanced changes if needed. When you are finished, click OK.

You will notice that any changes you made to these styles should take effect in your document immediately. However, if the formatting of your bibliography does not update automatically, you may need to refresh it manually. To do this, navigate to the RefWorks tab in the ribbon at the top, and go to Bibliography Options > Remove Bibliography.

Then go to Bibliography Options > Insert Bibliography. The bibliography should now be formatted correctly.

Change font for all future documents created in Word

If you want to change the default font for every future document you create in Word, repeat the steps above. When you are in the Modify Style window, select the New documents based on this template button before pressing OK. This will save the changes you've specified to Word's default template file.

Microsoft Word 2011 for Mac

Change font in your current document

To change the font in the document you are currently working on, locate the Styles section in the Home tab of the ribbon at the top. Hold the Control key and click the Normal style, then select Modify... from the drop-down menu.

A new window will appear. Use the Formatting section to make any changes you need. Any changes you make to the Normal style will affect the formatting of your in-text citations. Some common changes include font, size, and line spacing. In this example, we have simply changed the font to Times New Roman and the size to 12pt. You can also use the drop-down menu in the bottom left corner marked Format to make more advanced changes if needed. When you are finished, click OK.

Now, you will also need to modify the Normal (Web) style in order to change the formatting of your bibliography. The instructions for this are a little bit different. First, click the icon indicated in the screenshot to open the Styles toolbox. Alternatively, you can open this by going to View > Styles.

Next, place your cursor anywhere in your bibliography. You should see the Current style of selected text in the Styles toolbox change to say Normal (Web). Click on this, then select Modify Style... from the drop-down menu.

You should now see the familiar Modify Style window that you saw before. Make any changes you desire, then click OK. You will notice that any changes you made to these styles should take effect in your document immediately.

Change font for all future documents created in Word

If you want to change the default font for every future document you create in Word, repeat the steps above. When you are in the Modify Style window, check the Add to template box before pressing OK. Make sure you do this for both the Normal and Normal (Web) styles. This will save the changes you've specified to Word's default template file.

Microsoft Word 2008 for Mac

Change font in your current document

To change the font in the document you are currently working on, go to View > Formatting Palette.

The Formatting Palette will open. Click on Styles to reveal this section.

From here, you will see a list of all the styles available in the document you are working on. Find the Normal style on the list, then click the downward-pointing arrow that appears to the right to open the drop-down menu. Select Modify Style.

A new window will appear. Use the Formatting section to make any changes you need. Any changes you make to the Normal style will affect the formatting of your in-text citations. Some common changes include font, size, and line spacing. In this example, we have simply changed the font to Times New Roman and the size to 12pt. You can also use the drop-down menu in the bottom left corner marked Format to make more advanced changes if needed. When you are finished, click OK.

Now, you will need to repeat the steps above to modify the Normal (Web) style. Any changes you make to Normal (Web) will affect the formatting of your bibliography. You will notice that any changes you made to these styles should take effect in your document immediately.

Change font for all future documents created in Word

If you want to change the default font for every future document you create in Word, repeat the steps above. When you are in the Modify Style window, check the Add to template box before pressing OK. This will save the changes you've specified to Word's default template file. Make sure you do this for both the Normal and Normal (web) styles.